Definition
WBS Dictionary Entity
Work Package ID and Name: 1.0 – Definition
Statement of Work:
In this phase, all of the parts that have to be achieved until the start of system design phase, will be realized such as the components of planning and analyzing. Determining project requirements, making interviews and kick-off meeting, co-operation with stakeholders and sponsor will be the main topics that will be held in this work package.
Responsible Organization and Individuals: Lothusa Project Team / All team members
Related Organizations and Individuals: Istanbul Bilgi University / M. A. (Customer) & M. T. (Boss)
Make Kick-off Meeting
WBS Dictionary Entity
Work Package ID and Name: 1.1 – Make Kick-off Meeting
Statement of Work:
The goal of making kick-off meeting is mainly stating the beginning of the project, appointing individual goals and responsibilities, removing the shadows of uncertainity by declaring and illuminating the expectancies of stakeholders. All of Lothusa team members will attend and responsibilities and roles will be casted.
Responsible Organization and Individuals: Lothusa Project Team / Core Team (All team members)
Start up and Orientation
WBS Dictionary Entity
Work Package ID and Name: 1.2 – Start up and Orientation
Statement of Work:
The goal of start up and orientation is mainly putting some ideas together, making brainstorming, while keeping healthy ones (ideas) in chunk, eliminating useless ones and finally evaluating these ideas.
Responsible Organization and Individuals: Lothusa Project Team / All team members
General Meeting with M. T. (Boss) and M. A. (Customer)
WBS Dictionary Entity
Work Package ID and Name: 1.3 – General Meeting with M. T. (Boss) and M. A. (Customer)
Statement of Work:
In this phase, the main objective is putting out a feeler of key stakeholders, by making first contacts with them and investigating their expectancies from OM-LS (Operation Management-Learning System) and defining success criteria. By realizing these investigations, satisfaction target will be more accurate and also while making these interviews, early error detections will lead us to take healthier steps.
Responsible Organization and Individuals: Lothusa Project Team / Erol Mesut Gün, Gülin Sonuç and Çağlar Kara
Related Organizations and Individuals: Istanbul Bilgi University / M. A. & M. T.
Preparing Project Commencing Documents
WBS Dictionary Entity
Work Package ID and Name: 1.4 – Preparing Project Commencing Documents
Statement of Work:
In this phase, Lothusa IT team composes the Project Charter, Business Case and Team Contract documents. While Business Case gives insights about the business objectives, projects' deadline, cost expectencies and background, Project Charter declares the team members and approach that will be used in the way of coping with the project. And at last, Team Contract illustrates the determined values, rules and attitudes that will be preferred within the execution of the project.
Responsible Organization and Individuals: Lothusa Project Team / All team members
Related Organizations and Individuals: Istanbul Bilgi University
Interview with M. A.
WBS Dictionary Entity
Work Package ID and Name: 1.5 – Interview with M. A.
Statement of Work:
The main goal of this meeting is removing the question marks on teams heads. By clamping down to foggy issues and asking questions, Lothusa team will try to get what it wants from customer (M. A.). Also previously composed documents will be served to him and his approval will be recieved.
Responsible Organization and Individuals: Çağlar Kara (Lothusa Team Project Manager)
Preparing Project Requirements
WBS Dictionary Entity
Work Package ID and Name: 1.6 – Preparing Project Requirements
Statement of Work:
In this phase, Project Requirement Document will be created. This document will clarify many things such as what kind of peer Learning Management System (LMS) can be took as reference, what kind of Operation Management (OM) problems should be answered within the context of site, what sort of programming language should the team use and what sort of additional options or opportunities can be served to the end-users.
Responsible Organization and Individuals: Lothusa Project Team / All team members
Getting Feedbacks from Customer
WBS Dictionary Entity
Work Package ID and Name: 1.7 – Getting Feedback from Customer
Statement of Work:
In this phase, composed Project Requirements document is served to the customer (M. A.) and his approval is received. He marked the items that are unsuitable and he requests team to correct these points.
Responsible Organization and Individuals: Çağlar Kara (Lothusa Team Project Manager)
Related Organizations and Individuals: Istanbul Bilgi University / M. A. (Customer)
Re-evaluate Requirements
WBS Dictionary Entity
Work Package ID and Name: 1.8 – Re-evaluate Requirements
Statement of Work:
In this phase, in the light of feedbacks that Lothusa IT team gathers from customer (M. A.), if the necessity arises, the team will revise the Project Requirements documents and re-evaluates it.
Responsible Organization and Individuals: Lothusa Project Team / All team members
Meeting with M. T. (Boss)
WBS Dictionary Entity
Work Package ID and Name: 1.9 – Meeting with M. T. (Boss)
Statement of Work:
In this interview with M. T., members of the team will talk about general requirements of the customer, general concerns of M. T. (Boss) about the documents that Lothusa has prepared and general assesment of what the team has achieved so far.
Responsible Organization and Individuals: Lothusa Project Team / Core Team (All team members)
Related Organization and Individuals: Istanbul Bilgi University / M. T. (Boss)
Preparing Scope Statement
WBS Dictionary Entity
Work Package ID and Name: 1.10 – Preparing Scope Statement
Statement of Work:
In this phase, Lothusa IT team will finalize the Scope Statement document. This document contains Project Requirements document which will be already composed, Project Justification section which emphasizes the idealogy that lies beneath the system, Project Deliverables part that illustrates the outputs of the system and finally, Project Sucess Criteria that shows the points must be reached to be counted as successful.
Responsible Organization and Individuals: Lothusa Project Team / All team members
Composing Future Plans
WBS Dictionary Entity
Work Package ID and Name: 1.11 – Composing Future Plans
Statement of Work:
In this phase, Lothusa IT team will compose To-Do List that clarifies the foggy scene of next 5 weeks a little bit. The composition of this document will simplify the creation of WBS List, Activity List, Gantt Chart, Milestone List and many others.
Responsible Organization and Individuals: Lothusa Project Team / Erol Mesut Gün, Gülin Sonuç and Çağlar Kara
Finalizing Functional Specifications
WBS Dictionary Entity
Work Package ID and Name: 1.12 – Finalizing Functional Specifications
Statement of Work:
Functional specification of OM-LS (Operation Management-Learning System) is the description of what OM-LS system does or should do. Functional specification of OM-LS is one of the inputs of the design process.
Responsible Organization and Individuals: Lothusa Project Team / All team members
Preparing Milestone & Activity List
WBS Dictionary Entity
Work Package ID and Name: 1.13 – Preparing Milestone & Activity List
Statement of Work:
In this phase, Milestone & Activity Lists will be created. Lothusa IT team does not need to specify any other WBS Dictionary Entity for WBS Lists and Gantt Chart, because they are derivations of Activity List by somehow. In the Milestone Report, there are critical station points that have to be achieved and in the Activity List, there are each nodes in the project and their short definitions also appear on the list.
Responsible Organization and Individuals: Çağlar Kara (Lothusa Team Project Manager)
Meeting with M. T. (Boss)
WBS Dictionary Entity
Work Package ID and Name: 1.14 – Meeting with M. T. (Boss)
Statement of Work:
In third interview with M. T., members of the team will talk about general requirements of the customer, general concerns of M. T. (Boss) about the documents that Lothusa has prepared and general assesment of what the team has achieved so far.
Responsible Organization and Individuals: Lothusa Project Team / Core Team (All team members)
Related Organization and Individuals: Istanbul Bilgi University / M. T. (Boss)
Design
WBS Dictionary Entity
Work Package ID and Name: 2.0 – Design
Statement of Work:
Design phase, generally, includes the drawing required diagrams, making investigations about peer systems and composing properly working Java codes. This phase and also development phase are like bridges between definition and closing-out phases.
Responsible Organization and Individuals: Lothusa Project Team / All team members
Related Organizations and Individuals: Istanbul Bilgi University / M. A. (Customer) & M. T. (Boss)
Preparing On Paper Prototypes
WBS Dictionary Entity
Work Package ID and Name: 2.1 – Preparing On Paper Prototypes
Statement of Work:
In this phase, Lothusa IT team will compose on paper prototypes that give insights about what the team get from customer and how the team members think to cope with desired system. They are "Change Profile", "Enter Forum", "Send Message", "What is OM?", "Problem Solver" and "Message Box" modules in the system.
Responsible Organization and Individuals: Lothusa Project Team / Core Team (All team members)
Getting Feedback from Customer
WBS Dictionary Entity
Work Package ID and Name: 2.2 – Getting Feedback from Customer
Statement of Work:
In this phase, created on paper prototypes will be presented to the customer (M. A.) and his remarks will be noted about the prepared document. His concerns and appreciates will be taken and question on the minds are going to be answered.
Responsible Organization and Individuals: Lothusa Project Team / All team members
Related Organizations and Individuals: Istanbul Bilgi University / M. A.
Compose Use Case Diagrams
WBS Dictionary Entity
Work Package ID and Name: 2.3 – Compose Use Case Diagrams
Statement of Work:
In this phase, Lothusa IT team members, compose use case diagrams such as "Sign-up scenario", "Logging is scenario", "Forgotten Password scenario", "Change Profile scenario", "Forum scenario", "Send Message scenario", "Documentation scenario", "Problem Solver scenario" and finally "Guest scenario".
Responsible Organization and Individuals: Lothusa Project Team / All Members
Create Domain Models (Class Diagrams)
WBS Dictionary Entity
Work Package ID and Name: 2.4 – Create Domain Models (Class Diagrams)
Statement of Work:
In this phase, Lothusa IT team composes the Class Diagrams of OM-LS system. Each actors and classes will be defined in the class diagram with their attributes and their operations. Relations and cardinality between these classes also will be illustrated.
Responsible Organization and Individuals: Lothusa Project Team / All team members
Preparing Object Diagram that is the instance of Class Diagram
WBS Dictionary Entity
Work Package ID and Name: 2.5 – Preparing Object Diagram that is the instance of Class Diagram
Statement of Work:
In this step, Object Diagrams will be composed. They will be examples of class diagrams. Data types will be taken into consideration in the creation phase.
Responsible Organization and Individuals: Lothusa Project Team / All team members
Meeting with M.T. (Boss)
WBS Dictionary Entity
Work Package ID and Name: 2.6 – Meeting with M.T. (Boss)
Statement of Work:
In fourth interview with M. T., members of the team will talk about general requirements of the customer, general concerns of M. T. (Boss) about the documents that Lothusa has prepared and general assesment of what the team has achieved so far.
Responsible Organization and Individuals: Lothusa Project Team / Core Team (All team members)
Related Organization and Individuals: Istanbul Bilgi University / M. T. (Boss)
Composing Use Case Description Cards
WBS Dictionary Entity
Work Package ID and Name: 2.7 – Composing Use Case Description Cards
Statement of Work:
In this phase, further explanations of use case diagrams will be constructed. Their actors, their types and their interrelated arguments will be argued in this step.
Responsible Organization and Individuals: Lothusa Project Team / All team members
Preparing Risk Assesment
WBS Dictionary Entity
Work Package ID and Name: 2.8 – Preparing Risk Assesment
Statement of Work:
In this phase, probable risks will be argued and evaluated in terms of their description, severity, impact, probability, category and proposed solutions. This document should satisfy the concerns of all stakeholders.
Responsible Organization and Individuals: Lothusa Project Team / All team members
Creating Method Specification
WBS Dictionary Entity
Work Package ID and Name: 2.9 – Creating Method Specification
Statement of Work:
This document is a kind of derivation of class diagram. In this phase, Lothusa IT team members will analyze the operations (methods) of classes in the class diagram.
Responsible Organization and Individuals: Lothusa Project Team / Core Team (All team members)
Preparing Collaboration Card (CRC)
WBS Dictionary Entity
Work Package ID and Name: 2.10 – Preparing Collaboration Card (CRC)
Statement of Work:
This document is a kind of derivation of use case diagram. In this phase, Lothusa IT team members will define the actions and relations of actors in use case diagram.
Responsible Organization and Individuals: Lothusa Project Team / All team members
Meeting with M.T. (Boss)
WBS Dictionary Entity
Work Package ID and Name: 2.11 – Meeting with M.T. (Boss)
Statement of Work:
In fifth interview with M. T., members of the team will talk about general requirements of the customer, general concerns of M. T. (Boss) about the documents that Lothusa has prepared and general assesment of what the team has achieved so far.
Responsible Organization and Individuals: Lothusa Project Team / Core Team (All team members)
Related Organization and Individuals: Istanbul Bilgi University / M. T. (Boss)
Creating State Diagrams
WBS Dictionary Entity
Work Package ID and Name: 2.12 – Creating State Diagrams
Statement of Work:
In this phase, state diagrams of OM-LS system will be composed. Flow of work, end point and dead ends will be depicted.
Responsible Organization and Individuals: Lothusa Project Team / All team members
Creating Sequence Diagrams
WBS Dictionary Entity
Work Package ID and Name: 2.13 – Creating Sequence Diagrams
Statement of Work:
Responsible Organization and Individuals: Lothusa Project Team / Core Team (All team members)
Composing Deployment Diagrams
WBS Dictionary Entity
Work Package ID and Name: 2.14 – Composing Deployment Diagrams
Statement of Work:
In this phase, deployment diagram of OM-LS, will be shown. There layered mechanism will be displayed. First layer will present user site, second one will show systems architecture and finally third layer will correspond to database.
Responsible Organization and Individuals: Lothusa Project Team / All team members
Investigation of Operations Management Methods
WBS Dictionary Entity
Work Package ID and Name: 2.15 – Investigation of Operations Management Methods
Statement of Work:
In this phase, Lothusa IT team members will look for Operation Management (OM) methods such as simplex, transport and integer programming. In addition to that, IM (Inventory Management) methods also be reviewed deeply and detailed.
Responsible Organization and Individuals: Lothusa Project Team / All Members
Searches about Peer Systems
WBS Dictionary Entity
Work Package ID and Name: 2.16 – Searches about Peer Systems
Statement of Work:
In this phase, Lothusa IT team will search peer in distance Learning System (LS) such as Blackboard and Moodle. Their general process mechanism will be analyzed deeply and comprehended accurately.
Responsible Organization and Individuals: Lothusa Project Team / All team members
Meeting with M.T. (Boss)
WBS Dictionary Entity
Work Package ID and Name: 2.17 – Meeting with M.T. (Boss)
Statement of Work:
In sixth interview with M. T., members of the team will talk about general requirements of the customer, general concerns of M. T. (Boss) about the documents that Lothusa has prepared and general assesment of what the team has achieved so far.
Responsible Organization and Individuals: Lothusa Project Team / Core Team (All team members)
Related Organization and Individuals: Istanbul Bilgi University / M. T. (Boss)
Compose Technical Specifications
WBS Dictionary Entity
Work Package ID and Name: 2.18 – Compose Technical Specifications
Statement of Work:
In this phase, technical specifications will be argued and determined.
Responsible Organization and Individuals: Lothusa Project Team / Core Team (All team members)
Building Necessary Programming Codes
WBS Dictionary Entity
Work Package ID and Name: 2.19 – Building Necessary Programming Codes
Statement of Work:
In this phase, required Java code algorithms will be thought and casted into the Java codes by weighing its' proper syntax. These codes will make the jobs beneath the system and produce the solution for end users.
Responsible Organization and Individuals: Lothusa Project Team / All team members
Compose Physical Enviroment
WBS Dictionary Entity
Work Package ID and Name: 2.20 – Compose Physical Enviroment
Statement of Work:
In this phase, physical components will be provided to work the system properly.
Responsible Organization and Individuals: Lothusa Project Team / All team members
Struct System Component Prototypes
WBS Dictionary Entity
Work Package ID and Name: 2.21 – Struct System Component Prototypes
Statement of Work:
In this phase, systems' prototypes will be composed. Different from on paper prototypes, these prototypes will be on the Internet, not on the paper. And in addition to that, by the constructed Java codes, this prototype will be able to solve given questions. Informative side of the site will be lacking and added afterwards.
Responsible Organization and Individuals: Lothusa Project Team / Core Team (All team members)
Getting feedback from Customer
WBS Dictionary Entity
Work Package ID and Name: 2.22 – Getting feedback from Customer
Statement of Work:
In this phase, composed documents so far will be served to the customer (M. A.) and his approval is received. He will mark the items that are unsuitable and he will request team to correct these points.
Responsible Organization and Individuals: Lothusa Project Team / All team members
Related Organization and Individuals: Istanbul Bilgi University / M. A. (Customer)
Meeting with M.T. (Boss)
WBS Dictionary Entity
Work Package ID and Name: 2.23 – Meeting with M.T. (Boss)
Statement of Work:
In seventh interview with M. T., members of the team will talk about general requirements of the customer, general concerns of M. T. (Boss) about the documents that Lothusa has prepared and general assesment of what the team has achieved so far.
Responsible Organization and Individuals: Lothusa Project Team / Core Team (All team members)
Related Organization and Individuals: Istanbul Bilgi University / M. T. (Boss)
System Development Phase
WBS Dictionary Entity
Work Package ID and Name: 3.0 – System Development Phase
Statement of Work:
In system development phase, generally, we composed some modules and finalized the content of OM-LS systems' internet site. In addition to that, we got the user acceptance test and received feed-backs from users.
Responsible Organization and Individuals: Lothusa Project Team / All team members
Related Organizations and Individuals: Istanbul Bilgi University / M. T. (Boss) & M. A. (Customer)
Creating Modules
WBS Dictionary Entity
Work Package ID and Name: 3.1 – Creating Modules
Statement of Work:
In creating modules component, generally, we composed and filled Forum, Membership, Documents and Problem Solver tabs in the OM-LS internet site. The JAVA codes that are written in 2nd phase are put in the Problem Solver module.
Responsible Organization and Individuals: Lothusa Project Team / All team members
Test Modules
WBS Dictionary Entity
Work Package ID and Name: 3.2 – Test Modules
Statement of Work:
In test module component, generally, we tested the validity and reliability of modules which are created within the module creating period. Fake actions are realized for trial purposes.
Responsible Organization and Individuals: Lothusa Project Team / All team members
Putting Descriptive Statement into the System
WBS Dictionary Entity
Work Package ID and Name: 3.3 – Putting Descriptive Statement into the System
Statement of Work:
In this component, generally, we achieved to put explanatory statements into the internet site of OM-LS. The actual intention to do so was helping to the end-users while serving a smooth navigation within the site. In addition to that, we as a team, found the idea of composing "Documents Module" in the site acceptable for enabling them to reach academic information about Operation Management easily.
Responsible Organization and Individuals: Lothusa Project Team / Çağlar Kara (Lothusa Team Project Manager)
Getting Feedback from Customer
WBS Dictionary Entity
Work Package ID and Name: 3.4 – Getting Feedback from Customer
Statement of Work:
In this component, generally, our aim is to get feedback from our customer M. A. about our achievements or deficiencies so far.
Responsible Organization and Individuals: Lothusa Project Team / Çağlar Kara (Lothusa Team Project Manager)
Related Organizations and Individuals: Istanbul Bilgi University / M. A. (Boss)
Re-evaluate the Modules
WBS Dictionary Entity
Work Package ID and Name: 3.5 – Re-evaluate the Modules
Statement of Work:
In this component, generally, our aim is to make adjustments about the modules according to the wishes or expectancies of our customer (M. A.).
Responsible Organization and Individuals: Lothusa Project Team / All team members
Related Organizations and Individuals: Istanbul Bilgi University / M. A. (Customer)
Meeting with M. T. (Boss)
WBS Dictionary Entity
Work Package ID and Name: 3.6 – Meeting with M. T. (Boss)
Statement of Work:
In this component, generally, we presented our achievements to our boss (M. T.) and we asked his opinions about our performance. In some points, we consulted to him to get benefit from his work experience.
Responsible Organization and Individuals: Lothusa Project Team / All team members
Related Organizations and Individuals: Istanbul Bilgi University / M. T. (Boss)
Evaluate Performance of Model
WBS Dictionary Entity
Work Package ID and Name: 3.7 – Evaluate Performance of Model
Statement of Work:
In this component, generally, we tried the performance and reliability of the OM-LS system. Before the action, we had some concerns about the transitions of data from JAVA Script to JAVA and HTML to JAVA Script, however nothing has occured to cripple us.
Responsible Organization and Individuals: Lothusa Project Team / All team members
Evaluate End-User Acceptance
WBS Dictionary Entity
Work Package ID and Name: 3.8 – Evaluate End-User Acceptance
Statement of Work:
In this component, generally, we tried to evaluate how easy is our internet site to comprehend. As stated in the "Requirements of OM-LS" document, our expectancy is that, OM-LS site will be visited from people who have sufficient knowledge to understand what the "constraint" or "decision variable" means, therefore we do not have any concern about can not be understood properly. However, this does not mean, we prepared a site far away from being pedagogic. We as Lothusa Team, tried to compose a site as fool-proof as possible.
Responsible Organization and Individuals: Lothusa Project Team / All team members
Meeting with M. T. (Boss)
WBS Dictionary Entity
Work Package ID and Name: 3.9 – Meeting with M. T. (Boss)
Statement of Work:
In this meeting, generally, we made a general evaluation of what we have achieved so far.
Responsible Organization and Individuals: Lothusa Project Team / All team members
Related Organizations and Individuals: Istanbul Bilgi University / M. T. (Boss)
Closing-Out Phase
WBS Dictionary Entity
Work Package ID and Name: 4.0 – Closing-Out Phase
Statement of Work:
In closing-out phase, generally, we tried to reflect our deductions and expectations from being employed as a real time worker in a properly working and successful project.
Responsible Organization and Individuals: Lothusa Project Team / All team members
Preparing Final Project Report
WBS Dictionary Entity
Work Package ID and Name: 4.1 – Preparing Final Project Report
Statement of Work:
In this component, generally, we filled the final report.
Responsible Organization and Individuals: Lothusa Project Team / All team members
Compose Lesson Learned Documents
WBS Dictionary Entity
Work Package ID and Name: 4.2 – Compose Lesson Learned Documents
Statement of Work:
In the final component of this phase, we filled the documents of what we have learnt so far.
Responsible Organization and Individuals: Lothusa Project Team / All team members
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